Efficiency.

Expertise.

Execution.

We match real estate developers, general contractors, subcontractors, property managers, real estate agents/brokers, and professional services companies with elite virtual assistants who integrate directly into your workflow.

From strategy to task completion, our virtual assistants deliver measurable impact, freeing your team to focus on growth, clients, and the work that truly moves the needle.

Virtual Assistants • Real Results

Our Services

Administrative Operations

Virtual Assistant Placement for Estimating & Admin.

We place skilled VAs to handle back-office coordination, scheduling, documentation, and jobsite support tasks with precision.

Tools Your VA Already Knows:

• Procore

• Buildertrend

• CoConstruct

• PlanGrid / Autodesk Build

• Bluebeam Revu

• Fieldwire

• ServiceTitan (HVAC, electrical, plumbing)

• Jobber (home services/subs)

• QuickBooks

• Google Workspace

• Microsoft 365

• Slack

• Asana / Trello / ClickUp

• DocuSign

• Monday.com

• Smartsheet

Communications & CRM

Calendar, Inbox & CRM Management

Your VA keeps your communication streamlined and systems updated. Never miss a lead, deadline, or reply again.

CRMs & Communication Tools We Support:

• HubSpot

• Salesforce

• Zoho CRM

• Pipedrive

• Follow Up Boss (real estate)

• Buildout (CRE)

• AppFolio (property mgmt)

• Yardi Breeze / Voyager

• Buildium

• Mailchimp / Constant Contact

• Google Calendar / Outlook Calendar

• Teams, Zoom, Slack

• Front (shared inbox)

Proposals & Bids

Proposal & Bid Coordination

From formatting RFPs to sending reminders, your VA helps you submit polished, on-time proposals that win business.

Proposal & Estimating Tools:

• Bluebeam (takeoffs + markups)

• PlanSwift

• StackCT

• On-Screen Takeoff

• ProEst

• Bidsketch

• Buildertrend Estimating

• Procore Estimating

• Google Sheets / Excel

• Adobe Acrobat (combined PDFs, markups)

• BidClerk / ConstructConnect (project sourcing)

Design Assist

Graphic & Architectural Design Support

Design Software Your VA Can Use Day One:

• Canva Pro

• Adobe Suite (Illustrator, Photoshop, InDesign)

• AutoCAD

• SketchUp

• Revit (basic support)

• Bluebeam Revu

• CorelDRAW (sign shops)

• FlexiSIGN / VersaWorks / Onyx (sign industry production)

• Procreate (basic asset creation)

From mockups to revisions, your VA supports your designers without slowing them down.

Your Questions,
Answered

How does the placement process work?

It starts with a short discovery call where we learn about your workflow, tools, and the tasks eating up your time.

Then we hand-select 1–3 vetted candidates who match your needs.

You interview, choose your VA, and we handle the onboarding so they hit the ground running on day one.

What industries do you specialize in?

We work primarily with:

• General contractors

• Subcontractors (electrical, HVAC, plumbing, etc.)

• Sign companies

• Architects & designers

• Property managers

• Real estate professionals

• Professional services firms

Because our VAs are already trained in the software these industries use, onboarding is fast, seamless, and low-friction.

What tasks can a Partnered VA handle?

Everything from:

• Estimating support & takeoffs

• Scheduling, coordination & documentation

• Inbox, calendar & CRM management

• Proposal prep & bid coordination

• Design support

• Project management assistance

• Client communication & follow-ups

• Lead tracking & reporting

If it’s digital, recurring, or slowing you down, your VA can take it over.

Ready to Work Smarter? Let’s Talk.

Your workload isn’t slowing down but you don’t need another desk in the office to keep up.

Reach out for a quick, zero-pressure consultation and see how a Partnered VA can save you hours, reclaim your momentum, and strengthen your operations from day one.